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Constitution and By-laws

Bozeman Education Association

(revised January 2006)



Section 1:  Name

    The name of this organization shall be the Bozeman Education Association, an affiliate of MEA-MFT and its national affiliates.


Section 2:  Purpose

    a)    To represent members in employer relations.

    b)    To promote and protect the interests and welfare of members.

    c)    To promote professional attitudes and ethical conduct among members.

    d)    To encourage members to exercise their rights and privileges as citizens and to provide leadership in civic affairs.

    e)    To hold property and funds for the attainment of Association purposes.


Section 3:  Governance

    The Association shall be governed by this constitution and by such other actions as may be taken by its board of directors and/or membership consistent herewith.



Section 1:  Membership

    Active membership in the Association shall be available to all employees who are members of the bargaining unit.


Section 2:  Rights of Membership

    a)    The Association shall not deny membership to any member of the bargaining unit.


Section 3:  Membership Year and Membership Maintenance

    a)     The membership year shall be September 1 through August 31.

    b)     Membership shall continue from year to year unless the member leaves the employ of the employer or cancels membership during the period established for membership cancellation by MEA-MFT.


Section 4:  Obligations of Members

    a)     Active members shall support the purposes and objectives of the Association.

    b)    Members must hold active membership in MEA-MFT and its national affiliates.


Section 1:  Officers

    The officers of the Association shall consist of a president, a vice president, a secretary, and treasurer, and such other officers as the Association shall establish.


Section 2:  Term of Office

    a)     The term of office for officers shall be two (2) years.

    b)     If a vacancy occurs in the office of president, the vice president shall assume the duties of president.  A vacancy occurring in any other office shall be filled by appointment of the president until an election can be conducted.


Section 3:  Nominations and Elections

    a)    Any active member shall have the right to make nominations or to be nominated for office.

    b)    A Nominating Committee shall be selected by the President, and the President shall choose one of its members to act as chairperson.

    c)    Before April 15, the Nominating Committee shall present to the members a slate of candidates for the following offices:  President, Vice President, Secretary, and Treasurer.

    d)    Elections shall be by secret ballot and require a majority of votes cast.

    e)    The President, Vice President, Secretary, Treasurer, and Building Representatives shall be elected in building-level elections or general membership meetings.

    f)    In the event of a vacancy in any office other than the presidency, an election to fill that office shall be held either at a general meeting or at building meetings.

    g)    The terms of office for these Officers shall begin June 1 following election, unless otherwise prescribed by Constitution.


Section 4:  EthnicMinority Representation

    The Association shall make reasonable efforts to encourage the nomination and election of ethnicminority members.



Section 1:  President

a)    The President shall be the chief executive officer and spokesperson for
the Association with the power and duty to enforce the Constitution and

b)    The President shall represent the Association before the public either personally or through appointed delegates.

c)    The President shall appoint and remove all standing committees and the chairperson for each.

d)    The President shall serve as an ex-officio member on all committees, boards, and delegations of the Association except the Nominating Committee.

e)    The President shall preside at all meetings of the general membership, Executive Board, and Representative Council.

f)    The President shall have the power and duty to perform all acts generally associated with the nature of the office which are not inconsistent with the Constitution and By-Laws.


Section 2:  Vice President

The Vice President shall have all the powers and duties of the President in the President's absence, shall succeed to the Presidency pursuant to the Constitution, and shall otherwise have such powers and duties as may be assigned by the President.


Section 3:  Secretary

a)    The Secretary shall keep accurate minutes of each meeting of the general membership, Executive Board, and Representative Council, and shall distribute the same to the membership as soon as practicable after each meeting or action.

b)    The Secretary shall prepare and keep on file a correct list of names, school and home addresses, and telephone numbers of all members of the Association, including pertinent Association information, and shall exercise such powers and duties as may be assigned by the President.


Section 4:  Treasurer

a)    The Treasurer shall keep accurate financial records, including records of all receipts and disbursements.

b)    The Treasurer shall hold all organization funds in such account or accounts as shall be designated by Representative Council.

c)    The Treasurer shall reimburse members for their reasonable expenditures on behalf of the Association and exercise such powers and duties as may be assigned by the President.

d)    All disbursements of the Association greater than $200 shall require the signature of the President and the Treasurer.  Disbursements of $200 or less may be made with the signature of the President or the Treasurer.

e)    The Treasurer shall be bonded.



Section 1:  Membership

    At a minimum, the officers of the Association shall constitute the Executive Board.


Section 2:  Presiding Office

    a)    The president shall preside at all meetings of the Executive Board.

    b)    The Board may be called into session by the President or any two members of the Board.


Section 3:  Power and Duties

The board shall:

a)    Adopt a mission statement, policies, and objectives.

    b)    Adopt an annual budget and establish dues to support the budget by April 15.

    c)    Confirm committees and committee members as recommended by the president.

    d)    Provide for an audit, by an independent firm, of the Association's financial records following each election and prior to June 15.

    e)    Schedule general meetings of the membership as may be necessary to:

    1)    nominate and elect officers.

    2)    amend the constitution.

    3)    review Association policies and programs.

    4)    discuss collective bargaining issues.

    5)   perform other such business as may be necessary to protect and promote the interests of the Association.



    The president with the concurrence of Executive Board shall provide committees with their specific responsibilities and duration.



    All Association delegates to state and national governance bodies shall be elected in conformance with the requirements of the respective affiliate.



Section 1:  State and National Affiliation

a)    The Association shall comply with all affiliation requirements of MEA-MFT and its national affiliates.

b)    Should any provision in this constitution conflict with the official documents of either the state or national affiliate, said provision shall be declared null and void.



Section 1:  Duties

    a)    Building Representatives shall attend all Representative Council meetings.  Ifunable to attend, it shall be each Representative's responsibility to provide a substitute; failure to do this for two (2) consecutive meetings shall at the discretion of the executive board result in automatic dismissal and replacement.

    b)    It is the responsibility of each Building Representative to see that their building members are well informed and represented in all matters of Association business.


Section 2:  The Council shall carry out all other duties prescribed by the Constitution and By-Laws of the Association.



Section 1:

    Amendments to this Constitution/By-laws shall be adopted by a twothirds majority vote.


Section 2:

    All proposed constitutional amendments must be presented to the membership not less than thirty days prior to the vote.



Section 1:    Robert's Rules of Order, Newly Revised shall be the authority governing all matters of procedure not otherwise provided for in the Constitution and By-Laws of the Bozeman Education Association.

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